Office Administrator

Posted: March 13, 2018 Company: Sangra Moller LLP
Address: 1000 Cathedral Place, 925 West Georgia Street Postal Code: V6C 3L2
Location: Vancouver Contact: Mikayla Gross
Phone: 6046923054 Fax:
E-mail: Website:

Our downtown law firm is currently seeking a full-time Office Administrator. In this position, the right candidate will provide efficient, confidential, and professional administrative services.

Your main responsibilities will include, but are not limited to, the following:

Office Tasks

  • Opening duties (kitchen clean up, empty dishwasher, newspapers, restocking supplies, coffee)
  • Reception relief (interacting with clients, couriers and other guests, answering phone calls, boardroom set up and clean up, etc)
  • Track inventory and place orders for all office and kitchen supplies
  • Stock the printers, replace the toners, order new toners and deal with any maintenance/repairs
  • Rearrange office equipment and set up legal resource logins for new associates
  • Fix basic IT issues and coordinate with external IT team or other support when necessary
  • Firm events/travel arrangements


  • Using Esilaw for managing client accounts, time entry, monthly billing, etc.
  • Tracking and paying all Accounts Payable invoices
  • Making all bank deposits, payments, wire transfers and bank drafts
  • Sending out client account reminders and copies of outstanding invoices
  • Filing and scanning all client/corporate invoices into system


  • Excellent interpersonal skills, including the ability to communicate in a professional, mature and courteous manner;
  • Exceptional organizational skills with a strong attention to detail;
  • Ability to manage multiple tasks and requests at once;
  • Proficiency in Microsoft Office (Word, Outlook and Excel);
  • Previous experience in a similar role in a professional environment

To apply for this position, please submit your cover letter and resume via email with “FT Office Administrator” in the subject line.

We offer a competitive salary and benefits package.

We’d like to take this opportunity to thank all applicants in advance for their interest; however, only those being considered for an interview will be contacted.