Office Administrator

Boutique downtown law firm is currently seeking a full time Office Administrator. In this position, the right candidate will provide efficient, confidential, and professional administrative services.

Your main responsibilities will include, but are not limited to, the following:

Office Tasks

• Opening duties (kitchen clean up, empty dishwasher, newspapers, restocking supplies, coffee)
• Reception relief (interacting with clients, couriers and other guests, answering phone calls, boardroom set up and clean up, etc)
• Track inventory and place orders for all office and kitchen supplies
• Stock the printers, replace the toners, order new toners and deal with any maintenance/repairs
• Rearrange office equipment and setup legal resource logins for new staff and associates
• Onboard new staff and associates 
• Fix basic IT issues and coordinate with external IT team or other support when necessary
• Firm events/travel arrangements
• Coordinate and facilitate student recruitment
• Manage firm website updates and LinkedIn page 

Accounting

• Using Unity Accounting for managing client accounts, time entry, monthly billing, etc.
• Tracking and paying all Accounts Payable invoices
• Making all bank deposits, payments, wire transfers and bank drafts
• Sending out client account reminders and copies of outstanding invoices
• Filing and scanning all client/corporate invoices into system

Qualifications:

• Excellent interpersonal skills, including the ability to communicate in a professional, mature and courteous manner;
• Exceptional organizational skills with a strong attention to detail;
• Ability to manage multiple tasks and requests at once;
• Proficiency in Microsoft Office (Word, Outlook and Excel) and Adobe; and 
• Previous experience in a similar role in a professional environment

To apply for this position, please submit your cover letter and resume via email with "F/T Office Administrator" in the subject line.

We offer a competitive salary (depending on level of experience) and benefits package.

We'd like to take this opportunity to thank all applicants in advance for their interest; however, only those being considered for an interview will be contacted.