Records Management Clerk – 6 month Contract

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Reporting to the General Manager, the Records Management Clerk will contribute to the overall maintenance and integrity of our file management system. The successful candidate will have excellent organizational skills, and a demonstrated ability to work well independently as well as part of a team. 

This position requires in-office attendance five days a week. This is a six month contract position starting in June 2025 with the possibility of an extension.

RESPONSIBILITIES

• Assist with the maintenance and integrity of the firm’s legal files and records;
• Enter and scan information into the records management system;
• Daily management of firm information as required;
• Receive and classify all incoming records;
• Respond to inquiries from professionals and staff in a timely and effective manner;
• Maintain and support the filing, file storage, protection and retention of hard copy and electronic records in accordance with the firm’s standards;
• Other duties as required.

QUALIFICATIONS

• A minimum of a high school diploma;
• A minimum of one year of experience working in the legal industry is an asset with specific records management experience being preferred;
• Excellent interpersonal skills with the ability to work effectively with other team members, professionals, and clients;
• Exceptional organizational and prioritization skills;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Capacity to work independently, as well as in a team environment;
• The ability to walk and stand for extended periods of time, as well as being able to lift up to 50 lbs, is required;
• Records Information Management (RIM) Certification is an asset.

Not sure if you meet all the requirements?  If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

Please send your resume and cover letter to the attention of Marissa McCaffery, Human Resources Manager, at [email protected]. 

While we appreciate all applications received, only those candidates selected for an interview will be contacted.