Legal Assistant, Intellectual Property

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking  a full-time Legal Assistant, Intellectual Property  to join our Vancouver office! This is a hybrid role which will require in office work 4 days a week. 

This role assists the practice of Legal Professionals through the provision of secretarial, clerical and administrative support. Legal Assistant's work with team members to provide excellent client service to both internal and external parties.

Key Responsibilities:

• Drafting and preparing all necessary documentation for patent filings and applications in the U.S., Canada and International.
• Drafting and preparing correspondence using Word and Excel templates. 
• Editing, formatting, printing, and revising materials from dictations. 
• Registration of reporting letters.
• Enter and manage all PATTSY (IP Software) information for client files, pulling deadline reports, entering new applications and deadlines, etc.
• Administrative duties such as: managing email/calendar accounts, processing/administering client accounts, electronic/hard copy filing and coordinating meetings, appointments, travel arrangements, etc.
• Conducting Clarivate and CIPO searches and formatting results as requested. 
• Managing all IP and client files, ensuring they are current with relevant documentation.
• Filter incoming calls and follow up on various information requests pertaining to the department.
• Other business related duties as assigned.

What you'll bring:

• Certificate or Diploma from a Community College or equivalent.
• At least 3+ years of experience as an Intellectual Property Legal Assistant.
• Strong knowledge of the Trademark and Patent processes.
• Superior writing skills necessary to draft and proofread documents and correspondence.
• Excellent communication skills and team oriented approach.
• Excellent knowledge of Microsoft Word, Excel and IP Software (an asset).
• Ability to work under pressure with competing deadlines.
• Ability to take initiative and work independently.
• Ability to demonstrate independent judgment and solve problems.
• Strong organizational and time management skills.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Compensation:

We offer a competitive total rewards package with the expected range of the annual salary to be between $60,000 to $75,000.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards. 

Who we are:

Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted.  No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.