Description
Who we are:
Oyen Wiggs is a leading intellectual property law firm located in downtown Vancouver. We provide a broad range of IP services with a particular focus on the preparation and filing of patent and trademark applications. Our lawyers have a variety of technical backgrounds that provide insight to helping clients define and protect their innovations. Through our wide reaching network of foreign associates, we are able to advance our clients’ interests around the world. We are an innovative and passionate firm that has been raising the bar in intellectual property law for the past 49 years.
At Oyen Wiggs, our staff are an integral part of our professional team, we encourage a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment. We are always on the lookout for talented individuals who are dedicated to delivering the highest quality of work and share our values and commitment to providing excellent client service.
Join Us:
We are seeking a detail-oriented Senior Accounting Coordinator to join our Accounting Department. Reporting to the Financial Controller, this role plays an important part in supporting the firm’s financial operations by actively managing accounts receivable, collections, and supporting the accounting team’s day-to-day operations.
The Primary Responsibilities are:
Accounts Receivable & Collections
- Proactively manage and follow up on outstanding accounts to ensure timely payment of invoices.
- Work closely with responsible lawyers to develop strategies for resolving outstanding balances.
- Maintain professional communication with clients regarding billing inquiries and payment matters.
- Prepare and distribute monthly account statements and follow up on overdue balances.
- Monitor aging reports and provide regular updates on collection activities and delinquent accounts.
Duties supporting the Financial Controller
- Support the Financial Controller by acting as a key liaison with the accounting team and facilitating effective communication and workflow.
- Provide guidance and support to accounting staff on questions related to accounting processes and workflows.
- Assist in maintaining efficient day-to-day operations within the accounting department.
- Support the Financial Controller with key accounting processes, including bank reconciliations, month-end activities, and preparation of financial reports.
- Collaborate with the Financial Controller to identify opportunities to improve collections procedures and accounting workflows.
- Assist with trust accounting processes and help ensure compliance with Law Society trust accounting requirements.
- Support trust reconciliations and respond to internal inquiries related to trust transactions.
- Assist with the preparation and review of trust, bank, and accounts receivable reconciliations.
- Generate internal reports related to collections, accounts receivable, and financial performance.
The ideal candidate will have strong experience in accounts receivable and collections within a professional services environment, preferably in a law firm. They will demonstrate excellent communication skills, strong attention to detail, and the ability to work effectively with both internal stakeholders and clients. They will also bring a proactive approach to collections and a willingness to assist the accounting team with operational and compliance matters.
Key Qualifications:
- A degree in Accounting, Finance, or Business Administration is an asset.
- Minimum 5 years of experience in accounting, accounts receivable, or collections, preferably within a law firm or professional services environment.
- Strong understanding of billing and collections processes.
- Experience working with lawyers or professional service partners is an asset.
- Familiarity with Law Society trust accounting rules is strongly preferred.
- Knowledge of GST/PST/HST requirements is an asset.
- Experience with legal accounting software such as ActionStep Legal Accounting (Soluno).
- Strong communication and relationship-building skills.
- Ability to work independently while supporting a collaborative team environment.
- Proficiency in Microsoft Excel, Word, and Outlook.
Please forward your resume (in pdf format) to Lana Chan, Director of Administration & Human Resources, email address is [email protected].
We thank you for your interest in this position. Please note that only selected candidates whose background best matches our requirements will be contacted.
All resumes are retained and treated in confidence. No phone calls please.