Legal Administrative Assistant

Scion Law LLP is a growing boutique firm located in downtown Vancouver, specializing in tax, trust, and estate planning and administration, as well as related litigation and family law. We are currently seeking a dedicated and experienced Legal Administrative Assistant to join our team.

Qualifications:

• Minimum five years of experience in a legal administrative role, supporting a litigation practice
• Proficient in:
  • Administrative software, such as Microsoft Word, Excel, Outlook, and Adobe Acrobat
  • Frequently used third-party websites / services, such as BC Online, LTSA, and Divorcemate
  • B.C.’s Supreme Court Rules (knowledge of the Civil Rules is a must, knowledge of the Family Rules is an asset)
• Strong written and verbal communication skills
• Ability to prioritize tasks and multitask effectively
• Systems-oriented with superb organizational skills
• Service-minded, with an ability to professionally manage client relationships in emotionally-charged situations
• Familiarity with time-keeping is an asset

Responsibilities:

• Handle client and counsel inquiries via phone, email, and in-person visits
• Open and close client files and maintain up-to-date filing and bring forward systems
• Lawyer scheduling and management of lawyer calendars
• Prepare and manage incoming and outgoing mail, faxes, and couriers
• Conduct conflict searches
• Prepare and manage client billing, including invoicing and accounts receivable
• Record expenses, deposits and disbursements
• Draft simple court documents
• Prepare documents for filing with court registries, oversee filing and service of documents

What We Offer:

• A long-term, full-time permanent position
• A supportive work environment where you can grow with our team
• Monday to Friday, 9 AM – 5 PM on-site work schedule
• Competitive compensation, including extended health benefits, and opportunities for professional development

This is an exciting opportunity to be welcomed as a key part of a close and vibrant firm. To apply, please send a cover letter and resume to [email protected] Attention: Amanda Winters. We will review applications as they are received and this posting will be removed once the position is filled.