Legal Administrative Assistant

Hira Rowan LLP is a growing boutique firm focused on litigation located in downtown Vancouver. We are currently seeking a Legal Administrative Assistant to join our civil defence team.

Regular working hours are Monday to Friday, 9:00am to 5:00pm.  This position is fully in office.

Responsibilities include but are not limited to:

• Opening, maintaining, and closing files
• Organizing and filing both paper and electronic documents and maintaining same
• Formatting and proofreading legal correspondence, pleadings, and other legal documents
• Prepare documents for filing with court registries, oversee filing and service of documents
• Calendar management, including scheduling appointments, trials, chambers applications, examination for discoveries, mediations, and experts
• Maintaining a bring forward system, including monitoring limitation and filing deadlines
• Assisting with trial preparation
• Communicating with clients, counsel, process servers and court staff
• Ensuring client confidentiality and data security
• Organizing discovery materials
• Perform legal searches such as BC Online, CSO and LTSA
• Provide general administrative support, including answering and directing phone calls, scanning, photocopying, filing, and data entry

Qualifications:

• Graduate of a recognized Legal Administrative Assistant program an asset
• Strong knowledge of Microsoft Office (Word, Outlook, Excel)
• Excellent written and verbal communication skills
• Strong attention to detail and proofreading abilities
• Excellent organizational and time-management skills
• Ability to prioritize multiple tasks and meet strict deadlines
• Familiarity with the BC Supreme Court Civil Rules
• Professional, client-focused, and able to work independently or as part of a team

What We Offer:

• A long-term, full-time permanent position
• A supportive work environment where you can grow with our team
• Monday to Friday, 9 AM – 5 PM on-site work schedule
• Competitive compensation, including extended health benefits, and opportunities for professional development

Apply by submitting your resume and cover letter to Ciara Henderson at [email protected]

We thank all candidates for their interest; only those offered an interview will be contacted.