Description
Hunter Litigation Chambers is a Vancouver-based litigation boutique focused exclusively on dispute resolution, with practices spanning commercial litigation, arbitration, class actions, employment, criminal and regulatory matters, and constitutional and administrative law.
We are seeking a highly organized, reliable, and detail-oriented team player to join us full-time as a Litigation Legal Administrative Assistant, supporting a team of experienced trial lawyers in a fast-paced environment.
Responsibilities include but are not limited to:
- Preparing, compiling, and organizing court materials, including books, binders, and documents (photocopying, scanning, and binding as required).
- Opening, maintaining, and closing client files in accordance with firm procedures, including conflict checks and file intake processes.
- Maintaining and actively managing bring-forward systems to track deadlines, follow-ups, and outstanding tasks.
- Assisting with billing processes, including time entry, preparation of accounts, and expense tracking.
- Performing general administrative duties, including filing, data entry, document management, and maintaining organized office systems.
- Conducting online registry and corporate searches and obtaining relevant filings and records.
- Liaising professionally with clients, court registries, opposing counsel, and third parties to support efficient file progression.
- Managing incoming and outgoing correspondence, including email and mail, and ensuring electronic and physical files are current and well organized.
- Preparing court materials such as books of authorities, trial binders, and application records, ensuring accuracy, completeness, and compliance with formatting requirements.
- Filing documents with the court (electronically and in person, as required) while ensuring compliance with applicable deadlines and procedural rules.
- Assisting with monthly billing processes and supporting lawyer time entry as required.
- Managing lawyers’ calendars, emails, and active file lists.
- Scheduling court appearances, discoveries, and examinations, and coordinating with court registries as needed.
Qualifications:
- A minimum of two years’ experience working with litigation document management software, preferably Local Discovery.
- Strong analytical and problem-solving skills.
- Exceptional organizational skills and meticulous attention to detail.
- Demonstrated ability to manage competing priorities and high volumes of work in a fast-paced, high-pressure environment while consistently meeting strict deadlines.
- Client-focused approach with a commitment to delivering high-quality service.
- Sound professional judgment, discretion, and a proven ability to maintain confidentiality.
- Flexibility and adaptability in responding to evolving priorities and deadlines.
What we offer: We foster a collaborative, professional workplace built on strong teamwork. The salary range for this position is $55,000–$75,000, depending on the candidate’s experience and the responsibilities and scope of the role.
- Comprehensive health benefits for employees and family members
- Employees may claim the full cost of eligible annual wellness-related expenses, up to the yearly maximum. They also receive an additional flex spending allowance that can be applied toward their benefits plan.
- Employees may be eligible for a year-end bonus
- HLC offers a long-service recognition bonus to acknowledge employees for their continued commitment and service to the organization.
To apply for this position, please submit your application to [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.