Accounting/E-Billing Clerk

Mathews Dinsdale & Clark LLP is seeking an exceptional Accounting/E-Billing Clerk with a minimum of 2-3 years experience to join our team and collaborate with colleagues across the country. We welcome applications from candidates for our Vancouver, BC, or Toronto, ON offices, as we seek the best fit for our team.  We offer a dynamic, interesting, and fun environment that is team-oriented and collegial.

Mathews Dinsdale is Canada’s only coast to coast national boutique law firm specializing in workplace law with offices in Halifax, Fredericton, Toronto, Sarnia, Calgary, Vancouver and Victoria.

Key Components of the Role

• Setting up new clients for e-billing, while adeptly managing monthly electronic bills.
• Formatting, validating, and uploading finalized invoices using LEDES (Legal Electronic Data Exchange Standard) file formats through various vendor platforms.
• Monitoring platform rejections, identifying formatting errors or guideline violations (such as block-billing or unauthorized task codes) and collaborating with colleagues to resolve failed submissions and address deductions as they arise.
• Managing client files to ensure billing rates, budgets, timekeeper codes, and specific accrual schedules are accurately set up.
• Opening, updating, and closing client files and matters in accordance with Firm policies and procedures.
• Responding to internal and external inquiries in a timely and professional manner.
• Supporting accounts receivable and collections activities, as required.
• Assisting with general accounting and administrative functions, including cheque processing, banking transactions, account reconciliations, and data entry.
• Performing other accounting and administrative duties as assigned.

Qualifications

• A solid background of 2+ years in a relevant role, preferably within a law firm.
• Exceptional attention to detail and strong problem-solving abilities.
• A solid grasp of accounting principles and general financial processes.
• Experience working with legal billing and accounting software, with e-billing experience considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with iManage and/or AcuminEvolution considered an asset.
• Outstanding communication skills, both written and verbal.

This position is full-time, Monday through Friday. Remote work of up to one day a week is also a potential. We offer a competitive salary along with group benefits and inclusion in a defined pension plan.

We appreciate all interest in this opportunity, but only qualified applicants will be contacted.

Please send your resume to [email protected]