Legal Administrative Assistant

Hartshorne & Mehl is a well-established boutique, mid-sized, firm, which has been in the practice of civil litigation for almost 60 years. We specialize in complex litigation, including catastrophic brain and spinal injury cases.

We are seeking an experienced Legal Administrative Assistant to join our team.  The position is full-time, Monday to Friday, in-office, with a competitive benefits and compensation package. 

This is your opportunity to join an enthusiastic team environment, working directly under the supervision of a Senior Lawyer and Paralegal.

Your daily Legal Administrative Assistant duties include:

• Typing dictation/transcription;
• Daily lawyer time entry;
• Drafting and proofreading correspondence and standard BC Supreme Court forms;
• Maintaining a bring forward system, including determining deadlines in accordance with the BC Supreme Court Civil Rules and entering all mandatory deadlines into electronic format;
• Maintaining appropriate limitation dates where applicable;
• Scheduling trials, examinations for discovery, IME’s, conference calls, client meetings and independent initiation of all required correspondence associated therewith;
• Preparation of documents for experts;
• Preparation of exhibits for examination for discovery and trial;
• Review and preparation of bill payments as appropriate;
• Preparing and updating trial binders;
• Daily filing and photocopying;
• Opening files and closing files, to include review of documents and exhibits and determination of documents to be destroyed and/or retained pursuant to Law Society Rules and Guidelines;
• Performing other related LAA tasks as requested by Lawyer.

Your qualifications include:

• Previous experience in Civil Litigation. Insurance defence and/or Plaintiff personal injury experience is preferred;
• Successful completion of a Legal Administrative Assistant program from an accredited institution is preferred, but prior experience will be considered in lieu of;
• Excellent written and verbal English communication skills;
• Proficient in all aspects of Microsoft Office (Word, Outlook, Excel), experience working with Worldox and Esilaw is an asset;
• Ability to multitask and prioritize work;
• Strong organizational skills;
• Ability to work well under pressure and in a fast paced environment; and
• An understanding of the British Columbia Supreme Court Civil Rules.

Hartshorne & Mehl believes in promoting from within.  Individuals who demonstrate an attention to detail, an eagerness to learn and a positive attitude quickly become long-term employees who are invaluable to our firm and are compensated as such. 

We encourage our team members to bring forward new ideas and to share their knowledge with others.  Our Lawyers work directly with their staff and we believe this collaborative approach helps our LAA’s to develop their skills and experience to become highly effective and productive individuals. 

Applicants are invited to apply with a cover letter, resume and list of references by email to Tracey Slaght at [email protected].