Description
Administrative Assistant, General Counsel
Application deadline: September 17, 2024
Job Number: J0724-0457
Status: Permanent
Open Positions: 1
Salary Scale: Excluded Scale
Hours/Week: 17.5
Salary: $28,519.00 - $39,927.00/Year
Compensation Details: This position is a part-time position.
Job Summary:
UFV invites applications for a permanent part-time (.5) exempt position of Administrative Assistant, Legal Counsel. * Possibility to increase in FTE to (.6), based upon budgetary review.*
The Administrative Assistant, Legal Counsel provides confidential administrative support to General Counsel and Legal Counsel and assists with the effective and efficient operation of the office. The incumbent handles confidential materials and researches and responds to sensitive situations, ensuring a high level of diplomacy and tact while working under pressure with time constraints.
The Administrative Assistant provides confidential support to meetings which includes taking meeting notes, oversees logistics, prepares materials and ensures follow-up on action items. The role handles all matters pertaining to Counsel’s calendar, coordinates meetings with internal and external partners, and ensures that Counsel is aware of, and prepared for meetings. This includes obtaining additional information where necessary to ensure comprehensive legal/meeting documentation is prepared in a timely manner.
Qualifications:
- Two (2) year related diploma from a recognized post-secondary institution.
- A minimum of three (3) years of office administration experience, preferably in progressively senior roles. Experience in a post-secondary institution, law firm and/or in-house legal department is preferred.
- Superior interpersonal and written communication, time management, and organizational skills.
- Proven ability to work independently and as part of a team and meet multiple deadlines with a high degree of accuracy and attention to detail.
- Excellent knowledge of office practices and procedures; advanced knowledge of various software applications, including Microsoft Office, Outlook calendar/mail, and Adobe.
- Demonstrated excellent minute taking skills; self-directed, proactive, and able to exercise discretion.
- Knowledge and understanding of post-secondary policies and procedures.
- Analytical thinker with detailed research proficiencies.
- Ability to understand and interpret legal documents.
- Systematic knowledge of databases and tracking systems.
- Excellent organizational skills, attention to detail and superior skills in writing reviewing and editing correspondence.
- Demonstrated understanding of, and commitment to, integrating the principles or equity, justice, non-discrimination and accessibility into practice, service delivery and team relationships.
UFV Leadership Proficiencies:
- Create and implement plans - shape, align and execute the strategic priorities to meet student and community needs.
- Lead change – Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
- Cultivate collaborative relationships – Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
- Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.
- Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstance.
- Infuse Indigenization, Equity, Diversity, and Inclusion – Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion, and respect in a diverse environment.
About UFV:
The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.
UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.
Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [email protected]. Learn more about our commitment to diversity and inclusion.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.
UFV is committed to the principle of equity in employment.
How to apply
To view the full job posting, please visit ufv.ca/careers (Job ID # J0724-0457) or click this link: