Human Resources Administrator – HRIS

Who We Are

Fasken is a leading international business law and litigation firm and was voted one of Canada’s Best Employers for 2024. Our firm's over 900 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients includes close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients' interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together, and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

The Human Resources Administrator is responsible for HRIS management, payroll and benefits administration, general HR database maintenance, and reporting. This role requires proficiency in HRIS management, excellent communication skills, and a thorough understanding of HR payroll practices and compliance. Reporting to the Director of Human Resources, the Human Resources Administrator plays a crucial role in supporting efficient HR workflows and delivering an exceptional employee experience.

Primary responsibilities include but are not limited to:

Payroll & Benefits:

• Manage payroll processes, enter payroll information in the HRIS
• Provide enrollment support into the group benefit plan for new staff and partners
• Coordinate the annual benefit re-enrollment process and handle inquiries related to benefits and RRSP
• Manage payroll and benefit changes, including the administration of the Disability and Return to Work programs
• Maintain and audit data in the HRIS and assist during the payroll audit
• Coordinate the offboarding process, including documentation, benefits adjustments, and exit interviews
• Track and process bonus forms, educational and fitness reimbursements
• Prepare documentation for retirements and changes in benefits coverage for employees
• Communicate with insurance companies and benefit administrators for claims and coverage inquiries

Compensation & Budget Management:

• Manage the salary administration timeline, maintain master salary spreadsheets, and process all related communications
• Support the budget process by creating spreadsheets and assisting with financial tracking
• Track spending against the budget

Reporting:

• Provide regular and ad hoc reporting on employee demographic, recruitment and terminations, compensation and other relevant topics
• Prepare an employee dashboard for key HR metrics

Administrative Support:

• Maintain documentation, including employee records, policy updates, and HRIS data management
• Manage key HR calendar dates, including benefits enrollment deadlines
• Handle employment paperwork, benefits enrollments, and expense claims
• Assist with the maintenance and updating of HR policies and respond to general inquiries
• Maintain strict confidentiality and compliance with applicable laws and firm policies

Additional Projects & Responsibilities:

• Review and act on HR inbox inquiries
• Provide administrative support for HR projects and initiatives as required
• Adapt to evolving HR needs and participate in continuous improvement efforts
• Support any new system implementation or relevant projects

Required Knowledge & Experience:

• University degree and/or College diploma in Human Resources with at least three years of related HR experience in a law firm
• Excellent interpersonal, oral and written communication skills
• Previous experience with HRIS systems (UKG would be an asset)
• Knowledge of Microsoft PowerBI
• Advanced skills in Excel for data analysis
• Strong knowledge of payroll processing systems for accurate handling of payroll and benefits
• Experience with benefit administration platforms for managing and enrolling in employee benefits
• Strong sense of urgency and work well under pressure
• Ability to exercise discretion and maintain confidentiality
• Strong time management and organizational skills with the ability to handle multiple demands and conflicting priorities
• Accuracy and attention to detail
• Previous administrative experience is essential

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.

Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation

The typical salary range for this position is $60,000 - $70,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.