Description
We are seeking a Legal Assistant to join our team at MEP Business Counsel (“MEP”). This is an integral role on our team as a critical support for our Lawyers for both practice management and transactional work. We are currently looking for an energetic and multi-talented individual to support 2-3 of our Corporate Lawyers.
About Us
MEP is a Business Law and Entertainment firm based in downtown Vancouver. We strive to redefine the role of legal counsel by partnering with our clients and adding value through world class, business-focused advice. We seek to be a trusted counsel for our clients and to provide a great environment for our team.
We have been consistently recognized by Canadian Lawyer as one of the Top 10 Corporate Boutique Firms in Canada and were recognized by Best Lawyers as one of the Best Law Firms in Canada in 2025. Our lawyers, who have worked at national and international law firms, are recognized by Lexpert, Chambers, and Best Lawyers year after year.
We are proud to work with individual and organizational clients who are doing interesting things like starting new ventures and building successful businesses. Our clients keep us busy and we wouldn’t have it any other way.
We are equally proud that our team includes a diverse range of backgrounds and experiences and that we share a common goal of doing exceptional work with incredible people.
If you continually strive to be the best, are willing to take responsibility and initiative in your work, look for ways to do things more efficiently, want to share your ideas and give and receive honest feedback, and like to have a good laugh, then you might be a great fit at MEP.
About the Role (General Responsibilities)
- Practice Management:
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- File opening including collecting relevant information from client as needed (i.e. Know Your Client and Source of Money forms)
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- File closing and archiving
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- Expense reports
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- Trust paperwork
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- Mail forwarding
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- Management of calendars, meeting schedules, contact lists, and bring-forwards for team of lawyers
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- Answer and direct phone calls and inquiries by email
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- Communicating directly with clients as needed
- Transactional Work:
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- Editing/formatting various correspondence, agreements, reports, forms, and spreadsheets
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- Preparing trust paperwork for closings
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- Coordinating the execution and collation of transaction documents
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- Handling closing documents and preparing digital closing books
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- Pulling searches from BC Online and LTSA
- Billing:
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- Preparing WIP reports, pre-bills, and bills including making edits and reviewing for accuracy and completeness
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- Sending bills to clients and save bills and correspondence to file
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- Following up with clients on outstanding AR balances
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- Preparing trust paperwork to pay invoices
- Other Support
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- Ancillary support and time off coverage for other LAs
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- Occasional shared coverage support for limited Reception duties
About You (Candidates Requisites)
- At least 2 years’ experience as an LA in a similar law firm environment and preferably 5+ years’ experience, ideally with focused experience in Business Law and experience with Real Estate and/or Employment Law is an asset
- Completed an accredited Legal Administrative Assistant program or similar
- Experience with legal applications such as Microsoft Office Suite, Adobe, Litera Compare, Cosmolex, iManage, BC Online, DocuSign, MyLTSA, Alf as definite plus
- Strong technical and formatting skills with excellent attention to detail
- Excellent organizational skills, ability to organize and prioritize a busy workload
- Takes pride in high quality output and high standard for quality of client service
- Collaborative approach to working environment, a true team player who willingly steps up to help and asks for assistance when needed
- Dedicated and driven, holds a high standard of excellence for their work product
- Strong problem solving, time management, prioritization, and organizational skills
- Pleasant, positive, and professional demeanor
- Ability to take direction and to work independently
- Excellent communication skills – written and verbal
- Comfortable and keeps calm in a fast paced and high volume practice
- Takes pride in high quality output and high standard for quality of client service
- High degree of discretion and good judgement when handling confidential and sensitive matters
What We Offer
The salary range for this position is expected to be $55,000-$70,000 depending on years of experience, education, and qualifications. In addition to your salary, we have a bonus program based on excellence in job performance and contributions to the Firm as well as a referral bonus program for employee referrals for new hires. We also offer extended health/vision/dental/paramedical coverage, life insurance, critical illness insurance, AD&D insurance, long term disability coverage. All health benefit coverage premiums are 100% employer paid except LTD. In addition, we have a generous Health Spending Account, a fitness/wellness/transit reimbursement, and an RRSP and TFSA program with an employer match component.
We are dedicated to rewarding contributions and encouraging growth and professional development. In addition to the genuine collegial environment offered at MEP, we provide intentional opportunities to expand your skills and grow as a professional.
We enjoy getting to know each other beyond our working interactions day to day and so we have numerous social events (both formal and informal) throughout the year including some family events. Ask us about our annual team-based competition event and our Summer Family Social!
We offer a hybrid working environment and reasonable flexibility in terms of working hours and we are committed to a healthy work-life balance for all employees.
To Apply
Like what you hear? Reach out and apply for this role by sending your resume and cover letter to [email protected]. You can also learn more about our Team on our website here: www.meplaw.ca.