Description
The Team
Norton Rose Fulbright Canada LLP is currently seeking a legal assistant on a temporary 3 month contact to provide exceptional support to established busy legal practices in our Wealth Management Group in the Vancouver office. This position will play a key role in handling administrative items and requires a highly-organized professional individual with excellent client service skills and the ability to work in a challenging fast-paced environment.
The Role
- Maintain a list of action items for your team of lawyers and follow up on status as required;
- Maintain and monitor Outlook calendars including scheduling meetings locally and multi-office when required;
- Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required;
- Managing incoming emails and correspondence;
- Extensive electronic file management responsibilities;
- Organize and maintain correspondence files for key matters as required;
- Taking a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are travelling or away from the office at meetings;
- Maintain an efficient file management and bring forward system;
- Coordinate business travel arrangements within North America;
- Liaising with Client Account Assistants for monthly production of accounts;
- Acting as a liaison between lawyers and various internal and external clients at all levels;
- Handling incoming and outgoing mail;
- Perform administrative and related duties as assigned and assist others in the department as required;
- Perform a variety of routine tasks as well as special projects as required.
Vancouver Salary: $45,181.50 to $73,426.50. Salary will be discussed and negotiated during interview and will be based on experience.
Qualifications
- A minimum of 2 years' experience as a legal assistant in a law firm;
- Graduate of legal administrative assistant program or relevant experience;
- Experience in wills and estates and tax planning practice areas an asset;
- Ability to maintain a high level of confidentiality and exercise discretion when necessary;
- Advanced PC skills, particularly with Microsoft Office Suite (Chrome River, SAP, MS Teams, iManage knowledge would be an asset);
- Able to work with minimal direction or instructions;
- Able to delegate work appropriately to other service departments and/or Administrative Clerks;
- Able to manage, organize and prioritize work independently;
- Able to maintain excellent working relationships with all staff;
- Excellent spelling and grammar skills.
Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.
To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.
If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.
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