Description
At JML, we believe great things come in small packages. Our employees show an amazing commitment to excellence and at its heart, this job is about provides support for the growth and wellbeing of that team. Our expectation is that we provide the professionalism of a large firm, but we know each and every employee, their challenges and their successes. This position is to fill a parental leave contract for a period of 14 months. We will consider applications from junior HR professionals as well as those more senior and looking to break into the legal profession. We aim to support all our employees (including the successful candidate) with opportunities for training and professional development.
JML is a boutique law firm specializing in construction, commercial litigation and family law (an unlikely mix)! Our firm was founded by friends who shared a sense of humor and that remains at the core of the firm’s culture today. We are looking for an individual who is a team player and willing to learn, with a strong motivation for customer service.
Why work at JML?
Aside from being a fun and friendly place to work, we offer a competitive salary and benefits package. The benefits include:
- Extended Health, Vision and Dental coverage
- Long Term Disability Insurance
- Professional development & education reimbursement
- Group RRSP plan with 2% matching
- Annual health & wellness allowance
- Firm social events (including an end of year party in Whistler)
What opportunities and responsibilities are involved in this role?
This role encompasses a range of responsibilities which will allow the successful candidate to be involved in the day-to-day operations of a law firm, as well as learning generalist HR responsibilities from our current HR Generalist, and the firm’s COO.
Responsibilities will include the following:
- Supporting the COO with full life cycle recruitment process (drafting and posting job opportunities, communicating with candidates and recruiters, coordinating interviews, drafting offer letters, onboarding);
- Assisting with onboarding and offboarding responsibilities, including benefits administration, facilities management, and communicating with other departments such as accounting;
- Benefits administration, such as:
- Adding/removing/updating records
- Responding to queries
- Communicating with agents, where necessary
- Monitoring market to understand what is competitive in terms of benefits offerings
- Supporting performance management, including coordinating annual reviews for staff, and monitoring time records;
- Keeping abreast of developments in OHS, human rights, workplace, privacy and other relevant areas of law and support the COO in implementing best practice standards;
- Supporting the learning and development function, including:
- Assessing needs, including taking feedback as to what training is wanted
- Supporting the COO to develop learning strategy around key business needs (ideas are so welcome!)
- Managing training schedule to align with needs, business priorities, and impact on staff time
- Maintaining and organizing training materials and guides
- Coordinating Lunch ‘n’ Learns, including provision of AV support
- Coordinating regular staff meetings;
- Leave administration, including maintaining records, checking and coordinating coverage, where necessary;
- Participating in various committees by contributing ideas and taking on tasks;
- Supporting the COO to develop HR strategy, including around policy development, change management and other HR initiatives such as wellness, or employer branding, amongst others;
- Other duties and projects, as assigned.
What experience and qualifications are we looking for?
- Completed higher education qualification (certificate/diploma/degree) in HR or a related field, or the real world equivalent;
- Experience working as an HR assistant/coordinator would be considered an asset;
- Demonstrated foundational knowledge and understanding of the key legal and ethical responsibilities of an HR professional;
- Office administration experience.
What skills are we looking for?
- Willingness and aptitude for learning new things, including those not within comfort zone;
- Excellent organizational skills and attention to detail;
- Excellent written and verbal communication skills;
- Team player – we are a smaller team in a mid-tier firm so everyone needs to muck in which might include less glamorous tasks
If you are interested, please submit your CV and cover letter to [email protected]. Valid working visa candidates are welcome to apply. We look forward to hearing from you!