Receptionist/Records Clerk – Contract Position

We are currently seeking a receptionist/records clerk to join our Vancouver location.  This is a full-time contract position until December 31, 2026.

In this role, you will perform a variety of reception and other administrative duties which include but are not limited to:

1. Greeting clients, visitors or other industry professionals providing a positive and confident first impression
2. Answering and forwarding incoming calls and taking messages
3. Coordinating couriers, incoming/outgoing mail and faxes
4. Distributing incoming mail
5. Opening files
6. Scheduling calendar events
7. Setting up and cleaning boardrooms before/after meetings and events
8. Managing inventory and ordering office supplies
9. Providing administrative assistance to the accounting team
10. Ordering various clinical and income documents
11. Ordering various records as requested by specific teams
12. Scanning/saving and indexing incoming records to the client specific files
13. Other such administrative tasks as requested/required by management

Qualifications:

1. Minimum one year experience in a reception or administrative role
2. Proficiency with Microsoft programs (Outlook, Word, Excel, etc.)
3. Strong communication skills (both verbal and written)
4. Strong customer service skills which include excellent phone etiquette that is friendly and professional
5. Ability to multitask
6. Ability to work independently with minimal supervision while also contributing to team events/tasks
7. Previous law firm experience is an asset but not required
8. Previous experience with PrimaFact, Amicus and PC Law is an asset but not required

This position offers a pay range of $40,000.00 - $50,000.00 per year.  The final salary varies based on factors such as previous experience, job-related knowledge, skills and experience.

This is a full time contract position which will end on December 31, 2026.  The hours are 9am - 5pm Monday - Friday. 

Please forward your cover letter and resume in confidence to [email protected].  We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.