Securities Hybrid LAA

Farris LLP
Published
June 3, 2026
Location
Vancouver, Canada
Category
Legal Administrative Assistant  
Job Type
Full-time  
Minimum
$70,000.00
Maximum
$75,000.00

Description

General Accountability

The Securities Hybrid Legal Administrative Assistant is responsible for supporting the securities group in all aspects of its practice.  This includes drafting, reviewing, and analyzing securities-related transactions, preparing, completing and managing securities filings, and all other matters related to corporate and securities transactions, including administrative duties as required.

Primary Responsibilities

  • Assist lawyers with securities-related transactions mainly for the reporting issuers, including name change, share consolidation, private placements, public offerings and takeover/issuer bids.
  • Prepare, complete and manage securities filings and related matters, including electronic filings made through the following systems:
    • SEDAR+
    • SEDI
    • BCSC eServices
    • OSC’s Electronic Filing Portal
    • TMX LINX
    • Canadian Securities Exchange
    • CDS – CUSIP/ISIN Applications, eligibility requests, and Unqualified Letters of Confirmation
  • Prepare, complete and manage other securities filing with respect to:
    • Reports of Exempt Distribution (e.g., Form 45-106F1)
    • Exemptive relief applications
    • TSX/TSXV filings
  • Assist lawyers and clients with respect to securities filing issues, including filing fees, filing timelines, form completion, etc.
  • Assist lawyers and clients with managing transfer agency matters.
  • Research securities-related issues (e.g., exemption orders, continuous disclosure filings, precedent materials).
  • Develop securities precedent documents (e.g., filing transmittal letters, fee checklists, summaries of continuous disclosure filing requirements).
  • File routine securities filings and continuous disclosure documents on SEDAR+, including:
    • News Releases
    • Certificates of Change of Name
    • Material Change Reports
    • Materials Contracts
    • Quarterly and Annual Financial Statements, Management Discussion & Analysis, and interim and annual CEO and CFO certificates
    • Early Warning Reports
    • Annual Information Forms,
    • AGM meeting materials such as Form of Proxy, Notice of Meeting, Form of Voting Instruction Form, Management Information Circular, NI Card, etc.
  • Prepare documentation to incorporate, amalgamate, continue and dissolve corporations and other documentation (resolutions, etc.) in the context of corporate transactions and continuous disclosure obligations.
  • Undertake securities projects as may be required (e.g., precedent systems, electronic closing books).
  • Other duties as assigned by the securities group.

Qualifications

  • A minimum of five years’ of experience as a Hybrid LAA or Securities experience within a law firm.
  • A certificate/diploma from an accredited Paralegal or Legal Administrative Assistant Program.
  • Exceptional verbal and written communication skills.
  • Ability to function well under pressure; handle large transactions, fast paced and multiple assignments without sacrificing quality of work product.
  • Proven ability to effectively manage a high volume of work and competing deadlines.
  • Strong analytical, organizational and project management skills.
  • Detail-oriented – excellent spelling, grammar and proof-reading skills.
  • Ability to anticipate and exercise sound judgment.
  • Strong interpersonal and communication skills (both oral and written).
  • Strong document production skills, advanced level of proficiency in MS Office, including document management and comparison systems.

Compensation + Benefits

The typical salary range for this position is $70,000.00 to $75,000.00 annually; the base pay offered is based on location and may vary depending on job related knowledge, skills, experience, and internal and market equity.

  • Competitive salary and structured annual reviews.
  • Extended health and dental coverage.
  • TELUS Health EFAP.
  • Generous vacation time and sick time allowance.
  • Life, short and long-term disability insurance.
  • Pension plan
  • Annual professional development/education allowance.
  • Annual fitness allowance.

Please forward resumes to Human Resources by e-mail: [email protected].

Farris LLP is an equal opportunity employer that fosters and inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris, however, only chosen applicants will be contacted.  We regret that we are unable to respond to individual inquiries about application status.