Billing Clerk

If you’re looking for a challenge and the opportunity to grow your career alongside a collaborative and high-performing team, you’ll find it at Harper Grey. Reporting to the Controller, we are seeking a professional, motivated, and detail-oriented Billing Clerk to support our Accounting department. This role offers the opportunity to work closely with a dynamic, team-oriented group and contribute to a fast-paced, client-focused environment. The successful candidate will be energetic, adaptable, and highly organized, with a strong drive to deliver accurate and timely work.

WHAT YOU’LL BE DOING

• Coordinate billing processes for lawyers and paralegals
• Manage billing cycles and ensure deadlines are met in accordance with firm and client requirements
• Prepare and review pre-bills in accordance with client guidelines, firm standards, and established schedules
• Review billing data for accuracy and completeness, ensuring compliance with client-approved rates, billing protocols, and exception agreements
• Prepare and process invoices accurately and in a timely manner
• Apply retainer funds as directed by lawyers and process write-offs in accordance with firm policy
• Maintain and update billing and exception rates, as required
• Prepare reports related to time entries, billing, and other reporting, as needed
• Investigate and resolve billing and payment discrepancies in a timely manner
• Work closely with lawyers and legal assistants to support billing requirements and ensure timely bill completion
• Identify opportunities to improve billing processes and efficiency
• Provide additional accounting and administrative support and coverage, as required

WHAT WE ARE LOOKING FOR

• Minimum of 2 years’ experience in a billing, accounting, or administrative role within a professional services environment is preferred
• Strong understanding of billing processes and basic accounting principles
• Advanced proficiency in Microsoft Office, including Outlook and Excel
• Experience with 3E or similar accounting/billing software is an asset
• Experience with e-billing platforms such as TyMetrix, CounselLink, or Legal-X is an asset
• Familiarity with client billing guidelines and compliance requirements is an asset
• Strong aptitude for working with numbers, financial data, and systems
• Demonstrated ability to identify discrepancies, investigate issues, and resolve them efficiently
• Commitment to delivering a high standard of accuracy and client service

WHAT YOU BRING

• Excellent oral and written communication skills
• High level of accuracy and attention to detail
• Strong organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and maintain efficient workflows
• Proven ability to handle a high volume of work in a fast-paced, time-sensitive environment
• Proactive mindset with the ability to anticipate work needs, take initiative, and work independently
• Strong interpersonal skills and the ability to build effective working relationships with lawyers, paralegals, and other firm members
• Composed, reliable, and able to remain calm under pressure
• Personable and team-oriented, with a collaborative approach to work
• Ability to maintain strict confidentiality of client, firm, and billing information

WHAT WE OFFER

Our people are the heart of our firm – we say it often and with good reason. It is only through our people’s skills, ambition, dedication and hard work that we can deliver the excellent level of client service our reputation is built upon. While our expectations are high – so are our rewards.  Our generous competitive compensation package is just one component of our total rewards package.

The salary range for this role is $64,000 - $72,000 annually, which represents a fair market value and estimate of possible compensation at the time of posting.  Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant education, experience and qualifications.

Compensation + Benefits

• Competitive salary with structured annual reviews
• Extended health and dental coverage and an additional Health Care Spending account with monthly premiums paid 100% by the Firm for single or family coverage
• Group RRSP plan with matched mandatory contributions + additional optional matched contributions
• Life and accidental death and dismemberment insurance
• Short- and long-term disability insurance
• Employee and family assistance program
• Maternity/Parental leave top-up payment plan
• Maternity leave gradual return-to-work options
• Paid or banked overtime
• Vacation time, sick time, and personal time allotment

Work Perks

• Firm social events
• Friendly, social, and welcoming culture
• Dress for Your Day dress code
• Continuing education/tuition allowance
• Dog friendly office so you can bring your dog to work!

Work / Life Integration

• Robust wellness program annual subsidy
• Sports teams
• Recognition of service milestones
• Paid personal time and a moving day to help balance outside commitments

WHO WE ARE + HOW WE WORK

We are a dynamic and diverse group of highly skilled people working together to deliver excellent service to our clients.  When you join our firm, you join a culture of excellence, collaboration, camaraderie and respect. We’re a great place to grow your career.

Our recognition as one of BC’s Top Employers for 2026 reflects our ongoing commitment to fostering a supportive, inclusive, and engaging workplace—one that values excellence, client service, integrity, mentorship, and community involvement. We’re a great place to grow your career. As Managing Partner Steven Abramson shared, “We are proud of the culture we’ve built and even prouder of the people who make it possible.”

Our core values focus on developing a diverse, inclusive and respectful workplace that encourages and supports differences and promotes innovative perspectives. We are committed to maintaining and expanding the diversity of our firm’s lawyers and staff and creating an inclusive environment in which everyone can flourish.

APPLY

This is an excellent opportunity to join a dynamic firm that values innovation, initiative and resourcefulness. Are you a motivated and creative team player? Do you think the fast-paced hands-on role we have described would be a perfect fit for your skillset?

If so, we cannot wait to meet you and invite you to submit your resume by email to Andrea Kotzo.

Andrea Kotzo
Human Resources Manager
E:  [email protected]
P:  604.895.2906

We encourage applications from all qualified candidates, including those with disabilities.  Accessibility accommodations can be made confidentially throughout all stages of the recruitment and selection process by contacting Andrea Kotzo.

We will carefully consider your application during the initial screening and will contact you if you are selected to continue in the recruitment process.  We thank all interested applicants, however, only those under consideration will be contacted.

* If this job isn’t for you, perhaps you have a friend who would be a perfect fit.  Send them this link. Thanks!!