Administrative and Accounting Assistant

FULL TIME | IN-OFFICE | VICTORIA, BC

RESPONSIBILITIES

• Prepare bank deposits and ensure their timely completion
• Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules
• Post monthly and one-off disbursement expenses
• Process accounts payable and maintain vendor accounts
• Communicate with vendors when issues arise with billing or service
• Assist in organizing and maintaining accurate records for required retention periods
• Manage all transactions in accordance with the Law Society rules and regulations
• Maintain communication with our CPA and attend to additional accounting duties as required
• Provide reception coverage, answering phone, distributing mail, arranging couriers
• Make travel arrangements for a busy team; attend to travel changes and cancellations
• Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required
• Assist with posting on social media
• Assist our social committee with planning events, making bookings, supply shopping
• Provide admin support to the COO
• Provide support to paralegals and legal assistants

YOU OFFER

• Minimum of 1 year experience in a law firm
• Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset
• Must be a team-player, resourceful, and willing to assist the team where needed
• Requires exceptional attention to detail, along with well-developed communication and organizational skills
• Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva
• Working knowledge of the Law Society Rules regarding law firm accounting is an asset

WE OFFER

• $50,000-$65,000 annual salary, depending on experience
• Extended health & dental benefits
• RRSP matching for permanent, full-time employees
• Professional development allowance
• Generous paid vacation and sick/personal day policy
• On-site secure bike storage
• An active social committee
• Free snacks and coffee/tea

If you believe you are a good fit for this role, please submit your application in confidence to Ashley Cogswell, Chief Operating Officer, at [email protected]. Your application should include your CV and a covering letter highlighting how your experience and skills align with the requirements of the position.