Description
Administrative Assistant - Temporary Full-Time (May-August)
Coquitlam, BC
Position Summary:
Within the collaborative model, the Administrative Assistant is responsible for carrying out tasks required to effectively support the day-to-day administrative operations of the firm. Typical responsibilities include file room tasks, reception coverage, legal file administration and projects as assigned. Through regular meetings and check-ins with your team, you are provided with directions on tasks that need to be accomplished.
Position Type: Full-Time, Temporary, Onsite
Reports To: Operations Manager
Hours: 8:30-5:00, Monday to Friday
Compensation: $20.00 - $22.00/hour
Key Responsibilities:
- Reception coverage & central line overflow 
- File Room tasks including but not limited to:  
- Preparing incoming and outgoing mail for distribution 
- Accurately and appropriately filing correspondence, invoices, receipts, etc. 
- Locating filed materials upon request, ensuring materials are only given to authorized users 
- Using standardized filing methods and procedures 
- Keeping accurate and complete records and forms for filed items 
- Creating new files and records as necessary 
- Closing files and transferring them to inactive storage according to file maintenance/legal guidelines 
- File opening 
- Scanning in new client documents 
- Processing incoming and outgoing mail.
- Other responsibilities as assigned 
Requirements:
- Strong attention to detail and ability to effectively prioritize tasks 
- Active listener and able to carry out tasks as instructed
- Willingness to practice a pragmatic and solutions-oriented approach to problem solving 
- An aptitude for using various software packages such as Microsoft Suite and other applications 
- Effective interpersonal and communication skills 
- Experience in a law firm an asset
About Us:
Spraggs Law, one of Coquitlam’s premier law firms, currently has an opening for an Administrative Assistant! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients get access to justice and exceptional results.
Together we work hard to help clients get access to justice and satisfying results. We challenge our employees to work to the best of their abilities and provide them with support, training and development along the way.
We welcome applications from all qualified candidates and thank you for your interest in Spraggs Law. Please note that only shortlisted candidates will be contacted.