Billing Specialist

ACCOUNTING BILLING SPECIALIST

WHO WE ARE

Synergy Business Lawyers LLP is a boutique business law firm in downtown Vancouver known for exceptional, personalized client service. Reporting to the Director of Finance, the Accounting Billing Specialist supports billing, collections, invoice processing, and day-to-day administrative operations in a busy legal environment.

• Assist with the monthly billing and collection process;
• Assist with the recording and payment of approved invoices:
• Provide administrative support to the ongoing business operations of Synergy Business Lawyers LLP.  

RESPONSIBILITIES

Key responsibilities include:

• Support the monthly billing process, including preparing and circulating WIP reports, pre-bills, and client invoices under the direction of the Director of Finance and lawyers.
• Deliver signed bills, reminder notices, receipts, and related billing communications to clients, primarily by email.
• Prepare trust cheques and supporting documentation for invoice payment.
• Process credit card payments and maintain accurate payment records.
• Reconcile petty cash and allocate disbursements to client accounts where appropriate.
• Respond to billing inquiries, monitor client information for accuracy, and provide administrative support to firm operations.
• Assist with ad hoc accounting and administrative projects as needed.

QUALIFICATIONS

The ideal candidate will bring:

• Excellent organization, attention to detail, and communication skills.
• Ability to manage multiple priorities independently and as part of a team.
• Strong client service skills and professionalism.
• Proficiency with legal and office software, including PC Law, ActionStep (Soluno), NetDocuments, Microsoft Office, and Adobe.
• Preferably 1–2 years of experience in a law office or similar professional services environment.

Interested candidates may submit applications to the Assistant Office Manager, Arishma Sharma, at [email protected]