Description
About the Firm
Over the last 100 years, Guild Yule LLP has maintained its reputation as a firm which offers the highest quality of professional legal services. The value and standards set by earlier generations represent the underpinning of our dynamic group of lawyers and staff who practice law in a spirit of collegiality and openness. Working closely with firm management, this role will oversee Human Resources and a variety of operational aspects of the firm.
Key Responsibilities
Human Resources & Leadership
• Recruitment and retention of employees, including administrative staff and lawyers
• Managing vacation and absences; ensuring effective delivery of support services
• Managing hybrid work schedules
• Managing benefit programs and liaising with firm benefit broker (Group RRSP, Extended Health and Dental, LTD, Employee Assistance)
• Onboarding and offboarding of employees
• Coordinating staff performance reviews
• Processing semi-monthly payroll in conjunction with Controller
• Developing, implementing and managing firm policies and procedures in conjunction with management
• Coordinating and managing staff recognition programs
• Supporting Articling and Summer student processes including onboarding and offboarding, reporting letters, PREP materials and courses, and ensuring compliance with the Law Society of B.C.
• Overseeing reception and office services
• Resolving personnel and operational issues, keeping management apprised and recommending solutions
• Providing excellent customer support to internal and external stakeholders
• Fostering a positive work environment
Operations
• Assisting with general oversight of office premises and operational issues
• Acting as senior building liaison with building management
• Coordinating and managing firm Health and Safety, fire wardens, First Aid, Emergency Preparedness
Events
• Initiating, organizing, and coordinating a variety of firm social events, celebrations, and health and wellness initiatives.
Key Qualifications
• Human Resources Certification preferred
• A minimum of five to seven years of progressive Human Resources and management experience
• Experience in managing benefit programs
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with professional services a definite asset
Key Skills
• Excellent verbal and written communication skills with ability to communicate clearly using discretion and courtesy
• Strong leadership and relationship management skills, including the ability to establish and maintain effective working relationships with lawyers, staff, management and external parties.
• Ability to handle sensitive issues tactfully and confidentially
• Highly organized with excellent attention to detail
• Solid problem-solving and decision-making skills with an ability to adapt to changing demands
What We Offer
• Competitive salary and excellent benefits offerings
• Matching RRSP program
• Stimulating and supportive work environment
• Strong work-life balance
Note: Depending on candidate experience and preference, the role may be full-time or .8 full-time equivalent. The typical annual full-time salary range for this position is $105,000 to $130,000; salary may vary depending on candidate’s knowledge and skills.
Candidates should submit a cover letter and resume outlining education, previous experience and salary expectations to: [email protected]. We thank all applicants however only those selected for an interview will be contacted.