Float Legal Administrative Assistant – Corporate/Litigation

Farris LLP
Published
September 22, 2022
Location
Vancouver, Canada
Job Type

Description

Farris is a high performance law firm with a diverse client base ranging from individuals to some of the largest public institutions and private corporations in British Columbia. We balance a strong regional and national presence with an expanding international practice that includes US, European and Asia-Pacific based clients. With offices in Vancouver and Victoria BC, we offer a full range of legal services.

More than just a leading law firm, we are committed to the communities where we live and work. Our environment fosters multiple paths to success, independence and leadership. Our walls display our rich history—reminding us of why we try harder and why we consistently pursue excellence in the legal profession.

General Accountability

The Float Legal Administrative Assistant is responsible for providing legal and administrative support to teams in all practice areas, for covering desks during short and longer term absences, and for overflow work when other LAA’s are busy. Duties include managing client and file information, maintaining organization systems to manage document-flow; client contact; drafting and filing documents; billing and administrative tasks.

Primary Responsibilities

  • Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant.
  • Meet with and follow instructions of the assistant with respect to specific requirements of the desk.
  • Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements).
  • Maintain established filing and bring forward systems which may be in either manual or electronic form.
  • Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications.
  • Coordinate parties, schedule and organize various meetings.
  • Enter timesheets and coordinate the billing cycle.
  • Complete electronic and/or manual filing.
  • Perform various administrative tasks including conflict checks and opening and closing of files.
  • Other duties as required.

Qualifications

  • Three to five years' corporate and/or litigation experience.
  • Advanced level of proficiency in MS Office.
  • Strong organizational skills, the ability to handle a high volume of work, multi-task, and meet deadlines.
  • Meticulously detail oriented - excellent spelling, grammar and proof-reading skills.
  • Solid dictation skills.
  • Strong service orientation.
  • Ability to take initiative and think ahead.
  • Excellent communication and interpersonal skills.
  • High energy team player, positive and willing attitude.
  • Ability to work independently with minimal direction.
  • Ability to comfortably adapt to the changing environments.
  • Flexibility to work occasional overtime.
  • Keyboarding of at least 60 w.p.m.
  • Willingness to learn other areas of law.
  • Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.

Please forward resumes to Human Resources or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Please note that applicants who receive a conditional offer of employment from Farris will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment.  Farris will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to disability or other protected grounds under the Human Rights Code.