Description
Hearing Officer and Executive Assistant
Office of the Chair
Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public – enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive. Through smart rules, diligent oversight, strong enforcement and reliable guidance, we act as guardians of the province’s investment marketplace, striving to make BC a place where people can invest with confidence and companies can flourish. We are an independent agency accountable to the provincial legislature and the public through the Minister of Finance.
Overview
Are you an experienced Legal Administrative Assistant looking for a new challenge? As the Hearing Officer and Executive Assistant your primary responsibilities are twofold:
1. Administer the Commission’s hearings; and
2. Provide administrative services to Vice-Chair, independent Commissioners, and Tribunal Counsel.
Key responsibilities
Hearing Administration
Tribunal hearings are a core function of the Commission. The Hearing Officer and Executive Assistant maintain the integrity of this core function by performing the duties required for the proper administration of tribunal hearings. Examples of tasks required for hearing administration include:
• Managing and maintaining the hearing schedule, files, exhibits, submissions and statistics
• Preparing and distributing hearing-related material including notices, correspondence, decisions and news releases
• Preparing for hearings by booking hearing rooms and court reporters, pre-marking exhibits, loading electronic material into the eHearing system, and setting up files in the eHearing software
• Assisting in developing and implementing new programs and operational procedures
• Acting as a hearing officer and performing such tasks as:
• Loading into the eHearings system electronic material received from counsel or the parties, and pre-marking exhibits
• Setting up transcript files in CaseNote and hearing files in EDT
• Assisting panel members, counsel and parties logging into EDT and CaseNote files
• Coordinating with Systems staff to ensure all technical systems are working properly and to resolve any issues
• Calling the hearing to order, swearing in witnesses, and coordinating with any security personnel
• Managing the exhibit process including:
o Marking documents as exhibits
o Calling up exhibits for viewing
o Navigating through exhibits as instructed by counsel, the parties or panel members and
o Batch processing or individually marking documents as exhibits or for identification
o Scanning paper documents produced at a hearing and inputting them into the eHearings system as exhibits
Administrative Services to the Vice-Chair, the independent Commissioners, and Tribunal Counsel.
For the Vice-Chair, the Commissioners, and Tribunal Counsel, the Hearing Officer and Executive Assistant performs all duties required for the proper administration of the Office of the Chair.
The following are examples of required tasks:
• Coordinating and scheduling appointments, meetings, travel arrangements and other special time commitments as required
• Answering and screening forwarded calls, taking messages, and reviewing, sorting and distributing incoming mail
• Maintaining the filing system for the Office of the Chair
Qualifications
The ideal candidate has:
• Completion of a relevant Legal Administrative Assistant diploma or certificate and 5+ years of experience as a legal administrative assistant, preferably in administrative law, civil litigation, or criminal law or an equivalent combination of education and experience
• Experience with an administrative hearing process; experience working in a court registry would be a significant asset
• Excellent knowledge of MS Office including Microsoft Outlook, Word, and Excel
• Strong oral and written communication skills
• Good judgement and initiative
What we offer:
We offer a challenging and rewarding work environment which includes:
• Extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and 4 weeks of annual vacation
• Hybrid work model
• Beautiful downtown office
• Work life balance
• Professional development opportunities
• A professional and collaborative team to work with!
Salary Range:
$74,704 (minimum) - $93,378 (midpoint) - $112,054 (maximum)
The starting salary for this position will be determined considering the successful candidate’s relevant experience and education, salaries of other employees in the same salary range, market conditions and other relevant factors. Starting salaries are normally below the salary band midpoint.
Application Details:
Please visit our Careers page to submit your cover letter and resume for this position, quoting competition 25:05 by March 31, 2025.
The BC Securities Commission embraces diversity and is committed to building an inclusive workforce that celebrates the richness of our community. We aim to ensure every job applicant is treated fairly and with respect and encourage applications from all candidates, including those with diverse abilities. We welcome you to inform us in confidence by emailing [email protected] if you may require any support or accommodations during the application process, including disability accommodation, in order to participate fully in our recruitment experience.
Candidates must be authorized to work in Canada. Investment restrictions apply.