Description
Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a HR Assistant to provide general administrative support services to the Human Resources and Legal Personnel Departments, and other committees, as required. This position will report to the Director, Administration and HR Manager.
Primary responsibilities of the position include, but are not limited to:
- Prepare new hire packages and process HR & Payroll forms
- Administer the HRIS program by entering all new hire, employee changes and terminations in Ultipro, and pull reports as required
- Post absences and vacation entries in Ultipro
- Gather and update data as required, including HR lists, office floor plans and local lists.
- Assist with updating and maintaining Orientation Manuals, Employee/Student Handbooks, Policies and Procedures Manual, and other related information
- Be an active member of the Firm’s Social Committee and plan, organize and attend staff events
- Coordinate internal and external student events
- Update and maintain confidential personnel files and HR records
- Respond to queries on benefits and other HR & Legal Personnel policies and procedures
- Assist with the performance review process and maintain its database (ViDesktop)
- General administrative assistance to the HR and Legal Personnel Departments, including processing invoices
- Assist with facilities requests, such as liaising with building landlord, cleaners, trades people and other contractors
- Provide back-up to receptionist only as required
Qualifications
Education/Experience:
- Minimum 3-5 years of office administrative experience
Skills/Abilities:
- Strong working knowledge of Word, Power Point and Excel
- Comfort working with online databases
- Ability to work with lawyers, students, staff and potential new recruits with tact and diplomacy
- Ability to deal with sensitive information in strict confidence
- Excellent interpersonal, organizational and time management skills
- Ability to work independently or as a contributing member of a team
- Keen attention to detail
- High energy with a focus on customer service
- This position requires occasional overtime
Anticipated range for this role: $50,000 - $65,000
How to Apply
To apply for this position, please submit your application and include your cover letter and résumé directly to:
Zoe Brookes, HR Manager
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Who We Are
At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.
The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.