Intermediate/Senior Legal Administrative Assistant – Family

What do we expect from you?

• You will prepare, serve and file court documents such as Notices of Trial, Notice of Change of Lawyer, etc.
• Schedule trial dates, discoveries, meetings, conferences and confirm dates with all involved parties as required.
• Track deadlines to ensure compliance with court limitations.
• You will open and maintain files, ensure policies and procedures are followed in accordance with firm guidelines, run conflict searches, deal with a large volume of emails, maintain calendars and bring forwards and prepare routine correspondence.

• Provide administrative support, including preparation of monthly invoices.
• Other duties as assigned.

What qualifications and experience we are looking for?

• Successful completion of a post-secondary LAA program or the real-world equivalent;
• Minimum of 5+ years’ of experience as a litigation legal assistant and/or paralegal;
• Family law experience is an asset but not required;
• Working knowledge of BC Supreme Court Rules, court practices and procedures as well as filing deadlines;
• The ability to work overtime if required;
• Experience in Adobe, MS Word, Excel and Outlook.

What skills are we looking for?

• Exceptional time management, organizational and prioritization skills with the ability to work under pressure, complete tasks with speed and accuracy, and the ability to multi-task in response to changing situations;
• Meticulous attention to detail and desire to provide quality work with a high level of accuracy;
• Ability to exercise discretion in dealing with confidential and sensitive matters;
• Attention to client needs including providing prompt replies to client inquiries;
• Strong work ethic and the ability to work independently, take initiative and be resourceful;
• Proficiency in file organization and time management;
• Exceptional verbal and written communication, including proofreading and editing skills.
• Ability to look after all accounting matters, including sending out invoices, and following up on accounts receivables