Law Office Manager

Scion Law LLP is a growing boutique firm located in downtown Vancouver, specializing in tax, trust, estate planning and administration, as well as estate litigation and family law. We are currently seeking a dedicated and experienced Office Manager to join our young and energetic team.

Responsibilities:

• Being primary contact for lawyers, staff and service providers regarding firm operations
• Managing office supplies, software, equipment, and facilities including communicating with the firm’s vendors and service providers
• Handling all building related issues, including access to building and offices, office maintenance, and communicating building announcements to all firm members
• Overseeing and monitoring the firm’s general and trust accounts, including attending to bank reconciliations, reporting requirements, audits, and ensuring ongoing compliance with trust accounting rules and fraud prevention protocols.
• Handling receivables and payables and online transactions including accounting system data entry
• Handling general inquiries via phone, email, and in-person visits
• Managing incoming and outgoing mail, faxes, and couriers
• Opening and close client files and maintain an up-to-date filing system
• Overseeing firm software and technology, including setting up hardware, creating accounts and working with vendors to resolve any issues
• Following up on accounts receivable and collections
• Tracking human resources and administration, including scheduling vacation, tracking sick days and reimbursement of expenses
• Ensuring smooth office operations

Qualifications:

• Two to Five years of experience in a legal or administrative role
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Strong written and verbal communication skills
• Ability to prioritize tasks and multitask effectively
• Superb organizational skills
• Bookkeeping skills and previous Human Resources training would be an asset

What We Offer:

• A long-term, full-time permanent position
• A supportive work environment where you can grow with our team
• Monday to Friday, 9 AM – 5 PM on-site work schedule
• Competitive compensation: $50,000 - $65,000 with health benefits. Salary will be discussed and negotiated based on experience.
• opportunities for professional development

This is an exciting opportunity to be welcomed as a key part of a close and vibrant firm. To apply, please send a cover letter and resume to [email protected] Attention Kimberly Kuntz. We will review applications as they are received. Only short-listed candidates will be contacted.