Description
Overholt Law LLP (“Overholt Law”) is a boutique employment, labour relations and commercial litigation firm located in the heart of downtown Vancouver, BC. We were established in 2012 and since that time we have grown to seven lawyers, an articled student, two paralegals, and legal assistants and other staff who support our growing practice.
We represent a wide range of employers in most sectors of the economy and individuals in connection with employment matters. We have comfortable modern offices conveniently located close to all forms of transit, and with amenities including a gym, showers and bike cage.
Our practice was established with a commitment to diversity, equity, and inclusivity. Our firm reflects the diversity of Vancouver. We are proud of our collegial environment and team-based approach to serving client needs. Our firm recognizes the importance of making a commitment to our community. It is a workplace where there is opportunity to grow and enjoy a fulfilling career. We describe our firm as a teaching law firm.
For more information on Overholt Law, please visit our website.
Position
Overholt Law is seeking a full-time junior Legal Administrative Assistant to work with all our staff and lawyers and support our busy practice. This is an in-person position.
Key Responsibilities
- Answering phones, assisting with administrative enquiries, and directing calls and messages as necessary to other staff and lawyers
- Conducting conflict searches, opening and closing client files
- Receiving, processing, and posting client payments, and maintaining records of receipts, bank statements, and other documents to support our accounting department
- Drafting emails, correspondence, engagement confirmations and other communications to clients and opposing parties
- Organizing and maintaining client files, including “bring-forward” systems
- Assisting with monthly billing of clients, including entering timesheets and preparing bills
- Assisting with preparation of materials for Court proceedings, including hearing binders, Books of Authorities, and other large scan, print and copy jobs as required
- Assisting with scheduling and coordinating bookings for Court proceedings and other appointments
- Assisting with organizing firm seminars, social functions and other marketing initiatives
- Providing vacation coverage for other legal assistants and paralegals as needed
- General administrative duties as required
Qualifications
- Legal Assistant certificate from an accredited post-secondary institution or equivalent work experience
- 1-2 years of experience as a Legal Administrative Assistant is preferred
- Specific work experience in an employment law and/or litigation practice would be an asset
Core Competencies
- Excellent written and oral communication abilities
- Ability to work under pressure, manage priorities and multi-task in a fast-paced office environment
- Strong proficiency with technology, including the ability to troubleshoot basic issues and ability to learn office systems
- Experience with law office software including BC Online, Microsoft Office, Adobe Acrobat, Soluno, and Filevine would be an asset
- Ability to work very collaboratively with Overholt Law LLP’s paralegals, legal administrative assistants, lawyers, and other staff
Compensation
- Salary: $60,000-$80,000 per annum, commensurate to experience
- Extended health and dental coverage (subject to meeting the eligibility requirements of our insurance benefits provider)
Applications
To apply, please email a single PDF of your application materials (including cover letter, resume, and transcripts/references if applicable) to Kai Ying Chieh at [email protected] with the subject line: Legal Administrative Assistant Position.