Description
Who We Are
Boughton Law is a Vancouver based law firm. We do things differently. We are committed to excellence, integrity, professionalism, community, and continuous development. Our values foster a collaborative and engaging work environment where people are supported, challenged, and encouraged to grow.
If you thrive on meaningful work and share our forward thinking approach, we would love to hear from you.
Boughton Law is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Accommodations are available upon request throughout the recruitment process.
Who We Are Looking For
We are seeking a part-time Legal Administrative Assistant to join our Immigration Group. The successful candidate will work closely with an immigration lawyer and immigration paralegal to provide administrative, billing, client service, and file management support for a busy immigration practice. This role has the potential to transition to full-time employment for the right candidate based on business needs and performance.
This position requires someone who is organised, responsive, comfortable communicating directly with clients, and able to manage multiple matters and deadlines. The role will also include immigration file work and submissions as needed.
Work Hours
This is a part time position of 20 to 22 hours per week.
Job Duties & Responsibilities
Billing and financial administration
- Prepare and issue client invoices
- Monitor work in progress (WIP) and accounts receivable (A/R)
- Follow up on outstanding accounts as directed
- Assist with other billing and financial administration for immigration matters
Client communication and scheduling
- Communicate with clients regarding appointments, documents, invoices, file administration, and routine status matters
- Schedule consultations and client meetings
- Respond to routine client enquiries and ensure substantive legal questions are directed to the lawyer or paralegal as appropriate
- Maintain timely and professional communication with clients
File opening, management and closing
- Conduct conflict checks and assist with opening new client and matter files.
- Maintain organised and complete electronic files.
- Save and organize correspondence, submissions, supporting documents and other file materials.
- Assist with closing files and other file management procedures.
- Monitor administrative deadlines and follow up on outstanding information or documents as required.
Immigration administration and file support
- Prepare and submit IRCC webforms and upload documents and correspondence to IRCC and other government portals as directed
- Assist with assembling, reviewing and organising immigration application materials
- Perform immigration file work as needed under the direction of the immigration lawyer or paralegal
- Assist with obtaining information and documentation from clients
- Maintain records of submissions, correspondence, confirmations and government communications
- Maintain the bring forward system to ensure follow up and receipt of requested information and documents
- Provide general support with immigration applications and other immigration matters as required
General administrative support
- Work closely with the immigration lawyer and immigration paralegal to coordinate workflow and priorities
- Assist with correspondence, document preparation, matter organization and other administrative tasks
- Scan, print and distribute files and documents internally and externally as required
- Provide backup assistance within the Immigration Group as required
- Perform other related duties as assigned
What You Offer
- Previous experience as a legal administrative assistant or in a professional services environment is preferred
- Immigration law experience is an asset but is not required for a candidate with strong administrative skills and an interest in learning immigration practice
- Strong client service skills and professional judgment when dealing with clients and confidential information
- Ability to work collaboratively with lawyers and paralegals
- Proficiency with Microsoft Office applications and the ability to learn legal practice management and government filing systems
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to manage multiple files, deadlines, and competing priorities in a fast-paced environment
- Ability to work independently, take ownership of assigned tasks, and follow matters through to completion, while recognizing when guidance or escalation to the lawyer or paralegal is required
What We Offer
We offer a collaborative and professional environment with a strong team culture. The hourly rate for this position is $27.50 to $38.00 per hour, with final compensation determined based on experience and the demands and scope of the role.
- Comprehensive health benefits for employees and family members
- Wellness subsidy
- Matching pension plan
- Flexible work arrangements
- Annual tuition allowance
- Personal leave days for personal appointments and commitments
- Employee Assistance Program
- Employee referral bonus program
Contact
Rubyna Jinnah
Manager, Legal Talent & HR
Danielle McCaffrey
HR Generalist
Applications may be submitted to: