Legal Administrative Assistant – Litigation

Singleton Reynolds is currently looking for an experienced Legal Administrative Assistant to join our Litigation Department within the Vancouver office. The position requires 3 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.

The Role

• Provides clear, concise and complete oral and written information.
• Drafts correspondence and legal documents.
• Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards;
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
• Arranges examinations for discovery and trial dates.
• Manages work volume and juggling priorities while supporting a demanding practice.
• Manages a high volume of paper correspondence.
• Ensures deadlines are met and limitation dates are adhered to.
• Completes time entries and billings.
• Sorts incoming mail and preparation of outgoing mail.
• Performs other related duties as required.

Key Qualifications & Experience

• 3-5+ years of experience working as a legal administrative assistant.
• Legal Administrative Assistant Certificate from an accredited program.
• Previous litigation experience.
• Superior organizational/document management skills with a strong attention to detail;
• Exceptional aptitude for software and systems.
• Advanced knowledge of database management.
• Computer knowledge including, MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software.

Skills and Attributes 

• Strong time management skills.
• The ability to work both collaboratively and support colleagues and work independently.
• A strong work ethic and initiative.
• Excellent interpersonal skills.
• Excellent communication skills both written and verbal.
• Sound business judgment including the ability to handle sensitive and confidential information.
• High degree of accuracy in work product.
• A strong orientation towards delivering a superior standard of service.
• A proven ability to thrive in a fast-paced deadline-driven environment.