Legal Assistant – Business Law

Who We Are 

We have an opening for a Legal Assistant role at MEP Business Counsel (meplaw.ca).  This is an integral role on our team as a critical support for our Lawyers for both practice management and transactional work.  We are currently looking for an energetic and multi-talented individual to support 2-3 of our Corporate Lawyers. 

 MEP Business Counsel (www.meplaw.ca) is an award-winning corporate and entertainment law firm based in downtown Vancouver, British Columbia.  We have been consistently recognized by Canadian Lawyer as one of the Top 10 Corporate Boutique Firms in Canada and our lawyers have worked at leading international law firms.   We are proud that our team includes a diverse range of backgrounds and experiences – all with a common goal of doing exceptional work with incredible people.  

You will thrive in this role if you are a high achieving and deeply organized LA who excels at multitasking and enjoys a challenge and wants an opportunity to grow and build their career as they envision it. 

General Responsibilities 

• Practice Management: 

• • File opening including collecting relevant information from client as needed (i.e. Know Your Client and Source of Money forms) 

• • File closing and archiving 

• • Expense reports 

• • Trust paperwork 

• • Mail forwarding 

• • Management of calendars, meeting schedules, contact lists, and bring-forwards for team of lawyers 

• • Answer and direct phone calls and inquiries by email 

• • Communicating directly with clients as needed 

• Transactional Work: 

• • Editing/formatting various correspondence, agreements, reports, forms, and spreadsheets 

• • Preparing trust paperwork for closings 

• • Coordinating the execution and collation of transaction documents 

• • Handling closing documents and preparing digital closing books 

• • Pulling searches from BC Online and LTSA 

• Billing: 

• • Preparing WIP reports, pre-bills, and bills including making edits and reviewing for accuracy and completeness 

• • Sending bills to clients and save bills and correspondence to file 

• • Following up with clients on outstanding AR balances 

• • Preparing trust paperwork to pay invoices 

• Other Support 

• • Ancillary support and time off coverage for other LAs 

• • Occasional shared coverage support for specific Reception duties 

Ideal Candidate Requisites  

• At least 2 years’ experience as an LA in a similar law firm environment and prefereably 5+ years’ experience, ideally with focused experience in Business Law 

• Completed an accredited Legal Administrative Assistant program 

• Strong technical and formatting skills with excellent attention to detail 

• Experience with legal applications such as Microsoft Office Suite, Adobe, Workshare Compare, PC Law, iManage, BC Online, DocuSign, MyLTSA, Alf as definite plus 

• Excellent organizational skills, ability to organize and prioritize a busy workload 

• Tactful, with good judgment when handling confidential and sensitive matters or direct communications with clients  

• Strong team player, collaborative 

• Takes pride in high quality output and high standard for quality of client service 

• Positive “can do” attitude 

Reporting 

This position reports to the Director of Operations & Talent. In terms of practical day-to-day reporting, this position will take instructions from the Lawyers within the Corporate department of the Firm.

1. Compensation and Benefits  

We are dedicated to rewarding your contributions and encouraging your professional development. In addition to the genuine collegial environment offered at MEP Business Counsel, we provide intentional opportunities to expand your skills and grow as a professional.  We also offer extended health/dental/paramedical coverage and fitness reimbursement.  We also have a bonus program based on excellence in job performance and contributions to the Firm as well as a referral program for employee referrals for new hires.  We have numerous social events (both formal and informal) throughout the year. We offer a hybrid working environment and reasonable flexibility in terms of working hours and we are committed to a healthy work-life balance for all employees. The salary range for this position is expected to be $55,000-75,000 depending on years of experience. 

To Apply 

Like what you hear?  Reach out and apply for this role by sending your resume and cover letter to [email protected]. You can also learn more about our Team on our website here: www.meplaw.ca.