Office Services Clerk/Reception Relief

MacKenzie Fujisawa LLP is a downtown Vancouver law firm with origins dating back to the 1960s. We are a team of diverse talents, capable of providing clients with first-rate legal service for almost any legal issue. Many of our lawyers are recognized as leaders in their practice areas and have extensive experience with the most difficult cases and transactions.

We are seeking a friendly, organized, and conscientious individual who enjoys multi-tasking and having a variety of responsibilities to join our administrative team as an Office Services Clerk/Reception Relief. This is a full-time permanent position and will report to the Administrator. The hours of work are Monday to Friday 8:00am to 4:00pm. 

Responsibilities include but are not limited to:

• Closing files and preparing for off-storage and retrieval of closed files upon request;
• Sorting and delivering incoming mail, faxes and courier items and processing of outgoing mail, including registered mail;
• Knowledge and operation of photocopiers, printers, fax machines and building equipment, identifying problems and arranging service calls;
• Maintaining the tidiness of the reception area, kitchen and boardrooms, and ordering/stocking of supplies;
• Inventory and maintenance of office supplies;
• Library publications and updates;
• Providing reception relief including booking boardrooms, answering the switchboard and greeting visitors;
• Bank deposits;
• Attending semi-annual fire warden meetings;
• Flexibility to work overtime occassionally.

Qualifications:

• 1 to 2 years of Customer Service experience;
• Excellent written and verbal communication skills;
• Knowledge of general office procedures and MS Office applications-Word, Outlook, and Excel at an intermediate level;
• Excellent customer service skills;
• Strong organizational skills and very good attention to detail;
• Ability to lift and/or move file boxes, photocopy paper, supplies, etc. (up to 40lbs);
• Ability to work independently and function effectively as part of a team;
• Ability to multitask and handle a high volume of work;
• Excellent judgement;
• Professional attitude and appearance;
• Experience in a professional environment is an asset.

We Offer:

• Competitive salary range of $41,000 to $47, 000 annually based on experience and skills
• Paid vacation and sick/personal days
• Group benefits including vision care
• Professional Development & Continuing Education
• On-site fitness

Please submit a cover letter and resume, to [email protected]

We thank all applicants for their interest in MacKenzie Fujisawa LLP, only shortlisted candidates will be contacted