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Receptionist / Junior Legal Administrative Assistant

Posted: December 23, 2019 Company: Victory Square Law Office LLP
Address: Postal Code:
Location: Vancouver Contact: Aida Holmes, Office Administrator
Phone: No phone calls please Fax:
E-mail: aholmes@vslo.bc.ca Website: www.vslo.ca

Victory Square Law Office LLP is one of Western Canada’s leading union side labour law firms, providing advice and assistance to unions and workers. Victory Square Law Office LLP is currently looking for a Receptionist / Junior level Legal Administrative Assistant.

Typical Duties & Responsibilities:

Reception:

  • Answering calls made to the general switchboard
  • Client reception
  • Opening and distributing incoming mail, daily BFs
  • Receiving and distributing deliveries
  • Checking firm’s general e-mail mailbox and faxes received by e-mail,
  • Outgoing mail and deliveries
  • End of day lockup
  • Liaising with various vendors and the building management company re premises repairs and maintenance
  • Postage meter filling and updating
  • Other related duties
  • Assisting with administrative projects as time permits

Legal Administrative Support:

  • Providing legal administrative assistance to one to three lawyers, depending on experience
  • Filing, opening & closing files
  • Time entry
  • Litigation support
  • Production of basic correspondence and documents using advanced formatting features
  • Assisting other staff with work as time permits
  • Other general administrative and legal support services as required or assigned

Qualifications:

  • Legal Administrative Assistant Diploma from an accredited college, or equivalent experience preferred
  • Excellent written and spoken English
  • Excellent communication skills
  • Ability to proofread typed material for grammatical, typographical or spelling errors
  • Ability to learn quickly
  • Strong interpersonal skills with a self-starter attitude
  • Strong organizational skills and attention to detail, even when doing routine and/or repetitive tasks
  • Ability to prioritize tasks assigned and, when necessary, switch between uncompleted tasks as priorities change
  • Ability to work under pressure and handle multiple assignments
  • Ability to work both with little direct supervision, and to obtain the assistance of others when the work loads, tasks assigned and priorities require it
  • Ability to work independently and as part of a team
  • Strong computer skills
  • Attention to detail
  • Reliability
  • Availability to work full-time, five days a week
  • Positive and willing attitude
  • Experience using Microsoft Word and Outlook

The following would also be significant assets:

  • 1 year of office experience
  • Experience as a Legal Secretary – intermediate to senior level.
  • Litigation experienced, including good knowledge of all steps in the litigation process.
  • Labour law experience
  • Knowledge of database structure and maintenance
  • Experience using Word Perfect and Amicus Attorney
  • Experience using PCLaw or Esilaw
  • Advanced knowledge of Microsoft Word and Outlook
  • Experience with voice-to-text systems

Victory Square Law Office offers competitive compensation, a benefits package, and excellent working conditions in a friendly environment.

Please send your resume with a cover letter to Aida Holmes, Office Administrator at aholmes@vslo.bc.ca. We thank all applicants for their interest in Victory Square Law Office LLP. Only shortlist candidates will be contacted. No phone calls please.