Description
Full-Time, Permanent - Corporate Paralegal
We are seeking an experienced Corporate Paralegal to join our team on a full-time, permanent basis. This is an excellent opportunity for a detail-oriented professional who enjoys taking ownership of corporate records, supporting sophisticated corporate and commercial transactions, and working collaboratively with lawyers, clients, and other members of the firm
The Role
The successful candidate will be responsible for a broad range of corporate and commercial matters, including the following:
Corporate Records and Filings
• Prepare and file incorporations, corporate changes, annual reports, dissolutions, restorations, and other registrations with BC Registry Services and other applicable registries.
• Maintain physical and electronic corporate records, including minute books, central securities registers, directors’ and officers’ registers, transparency registers, and annual maintenance records.
• Conduct minute book reviews, identify deficiencies, and assist with rectification.
• Prepare corrective resolutions, updated registers, share records, consents, and related corporate documentation.
• Prepare annual maintenance documents, filings, and related client correspondence.
Corporate and Commercial Transactions
• Assist lawyers with corporate reorganizations, share purchase transactions, asset purchase transactions, commercial leases, partnerships, and joint ventures.
• Prepare draft agreements, resolutions, closing documents, registers, and ancillary transaction documents for lawyer review.
• Conduct due diligence, including corporate searches, Personal Property Registry searches, title searches, minute book reviews, and reviews of contracts and other transaction materials.
• Organize and manage closing documents, closing agendas, and execution packages.
• Maintain transaction checklists and track closing and post-closing matters, including outstanding deliverables, signatures, filings, and other requirements.
Client and File Management
• Communicate professionally with clients to obtain instructions, signatures, and supporting information.
• Manage filing deadlines, annual maintenance dates, bring-forward dates, closing deliverables, and post-closing requirements.
• Maintain accurate and well-organized physical and electronic files.
• Coordinate with the firm’s wills and estates team on matters involving private companies and estate-related corporate records.
• Perform other related duties as required.
Qualifications and Experience
The ideal candidate will have:
• A paralegal certificate or diploma, or equivalent education and practical experience.
• At least four years of Canadian corporate paralegal experience.
• Strong knowledge of British Columbia corporate records, filings, and registry procedures.
• Experience maintaining physical and electronic minute books.
• Experience supporting corporate reorganizations and commercial transactions.
• Excellent organizational skills and close attention to detail.
• The ability to manage multiple files, priorities, and deadlines effectively with limited supervision.
• Strong written and verbal communication skills.
• Sound professional judgment and a commitment to accuracy and confidentiality.
• The ability to work independently while contributing positively to a collaborative team.
Proficiency with Microsoft 365, BC Online, BC Registry Services, and corporate records software is required. Experience with ALF and Appara would be an asset.