Legal Assistant

Job Description:

• As part of a support team, provide administrative / legal support to approximately 16 lawyers (note: position is not designated to any one specific lawyer or lawyers);

• Reception / answering telephones and directing callers to appropriate lawyer;

• Drafting standard letters (from templates) and general correspondence for review and/or revision by lawyers;

• Finalizing and formatting legal opinions / memorandums and executing delivery of same to clients;

• Finalizing and formatting various applications to be filed in Court and with other various tribunals / administrative bodies;

• Occasionally conducting corporate searches and corporate filings;

• Communicating with the Court, tribunals and arbitrators as required, including attending to scheduling for lawyers;

• Ongoing daily printing and saving electronic filing of emails and documents;

• Preparation of and binding of various briefs of documents and case law both in hard copy format as well as in electronic format;

• Ongoing general photocopying and scanning various materials and filing same electronically to appropriate client file folders / directories;

• Drafting Court forms and documents and attending to filing of same (either in hard copy format or via electronically);

• Provide assistance and support to Office Administrator as required which may include basic bookkeeping and or billing tasks, general banking, filing, etc.;

• Occasional bank runs, i.e. in-person bank deposits and / or bill payments;

• Attend to the monitoring and ordering of office supplies as required;

• Registering lawyers for professional development, CLE courses, seminars, etc.;

• Opening/ organizing / closing files;

• Maintaining hearing/ BF calendars;

• Travel/ appointment arrangements as required;

• Other duties as assigned.

Skills / Qualifications / Requirements:

• Highly organized and has exceptional attention to detail;
• Ability to prioritize tasks;
• Professional and courteous demeanour;
• Superior communication, writing and interpersonal skills;
• Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy;
• Highly self-motivated;
• Work independently / without direct supervision;
• Experience in Excel, MS Word, advanced Adobe, BCOnline, Quicklaw, Westlaw, other law office software and systems;
• Familiarity with Rules of Court and related forms and practice directions, and procedures of administrative tribunals an asset;
• Recognized Legal Administrative Assistant certificate or equivalent is an asset;
• Open to taking direction and ability to learn new skills; and
• At least 5 years’ work experience in a legal or administrative role or role with transferrable skills.

Expected Starting Salary Range: $65,000-$80,000 per year, together with generous vacation allowance, commensurate with qualifications and experience.  Benefits upon satisfying waiting period.

If you are interested in this opportunity, please send a cover letter and resumé to Kevin Shano at k[email protected].  Please include the job title in the subject line.